Preparing your Business for Winter Weather

Remember, a little preparation goes a long way in turning potential winter disasters into manageable challenges. Stay vigilant, stay prepared, and let the storm pass with minimal disruption.

Common Winter Weather Risks

• Structural concerns (e.g., frozen or burst pipes, water damage)
• Hazardous driving conditions, transportation delays, or cancellations
• Equipment failures and utility disruptions (e.g., heating and communication services)
• Electrical fires and power outages
• Employee illnesses and injuries (e.g., hypothermia, frostbite, cold stress, slips, and falls)

Preparing for Winter Storms

1. Inspect and Weatherproof: Check the roof, gutters, drains, and downspouts to ensure proper drainage for snowmelt. Seal cracks in walls, attics, and ceilings. Confirm windows and doors are weather-tight.
2. Plan for Snow Removal and De-icing: Establish a plan for snow and ice removal, whether by assigning employees to designated areas or hiring a third-party service.
3. Monitor Temperature Controls: Keep indoor temperatures above 50°F. Ensure warm air circulates around exposed pipes and allow faucets to drip to prevent freezing.
4. Protect Valuable Assets: Store essential items such as computers, production equipment, emergency contacts, and insurance documents in a safe, secure location.
5. Shut Down Unnecessary Equipment: Turn off nonessential electrical systems to reduce risk.
6. Prepare Emergency Kits: Stock items like flashlights, portable chargers, de-icing materials, and first-aid supplies.
7. Limit Outdoor Exposure: Encourage employees to stay indoors whenever possible and only proceed with essential transportation operations.
8. Employee Safety: Educate employees about winter weather safety, including recognizing signs of hypothermia and frostbite. 
   

After the Storm

1. Review Your Insurance Policy and Contact Your Carrier to report any damages.
2. Assess and Document Losses: Inspect affected areas and record damages for claims.
3. Secure the Area: Prevent further damage by shutting off the water supply to burst pipes, stabilizing structures, and covering exposed areas.
4. Communicate with Employees and Customers: Provide updates on reopening timelines and any changes to business operations.
5. Evaluate and Improve Response Plans: After the storm, assess what worked well and where improvements can be made for future preparedness.